Policy and Fee Structure

Accreditation Fees Overview

The Nemours Continuing Education department recognizes that there may be limited instances when accredited activities that collect participant registration fees (either through the participant or through a joint provider) that may not fall within the Continuing Education Cost Center. These activities must clearly list participant registration fees and any external income as a funding source in their continuing education accreditation application.  If approved, the program director of the activity will meet with a member of the continuing education team to review fees and activity responsibilities.

The Nemours Continuing Education department will also charge accreditation fees when a joint provider (non-accredited but considered an eligible company by Joint Accreditation) is recognized in an accredited activity.

Any activity hosted on a Nemours campus must be accredited by Nemours.

Account Transfer Fees

In those instances, the following account transfer fees based on the final number of registered learners AND the final number of faculty (all those in control of content) will apply –

Number of Learners

Number of Faculty (Speakers, Panelists, Moderators)

For example, if you have an activity (not jointly provided) with anticipated learners of 100 and 10 faculty, your accreditation fee would be $700.

If the program director desires the collection of participant registration through ce.nemours.org and has worked with Treasury to set up an appropriate accounting infrastructure including a project number tied to the accounting unit there will be an additional fee of $300 to cover training and course registration fee build.

The Continuing Education Department reserves the right to withdraw accreditation if assigned activity deadlines are not met.

The accreditation fee includes –

• Application review including communication on deficiencies
• Provision of all applicable accreditation statements
• Creation of activity website on ce.nemours.org
• Provision of a Flyer and Power Point Slide on how participants claim credit
• Distribution of financial disclosures and other required documentation to all those in the control of content form based on roles
• Disqualification of those that do not complete financial disclosure or do not comply with mitigation and resolution
• Review of financial disclosure information provided by faculty
• Mitigation of all conflicts of interest for those in control of accredited content
• Publication of those in control of content to activity website
• Check all registered participants post conference to ensure their profiles get appropriate credit
• Distribution of evaluation summary 30 days after activity
• Approval of activity marketing material
• Trouble shooting any issues with activity website, registration and credit claiming on ce.nemours.org

The accreditation fee transfer will occur one week after the activity end date.

Exhibitors

There are also limited instances where accredited activities that do not fall under the Continuing Education Cost Center are allowed to have exhibitors. These activities must be pre-approved by the Director, Education Programs and the approval can be revoked at any time. The following processing account transfer fees will apply, $100 per exhibitor. The exhibitor fees will be transferred one week after the activity end date.

Joint Provider Fees

If the activity has a joint provider (non-accredited, noncommercial entity), there is a minimum $300 fee per joint provider. Each individual joint provider fee can be negotiated individually with factors impacting the fee including; number of learners, number of faculty and the visibility of program at the regional, national and international level.  Joint provider fees are due upon signature of the joint providership agreement.

External Funding (not including participant registration fees and exhibitors)

Any activity that has grants or other external funding sources must be pre-approved by the Director, Education Programs. Activities must also follow the Nemours Intent to Pursue process before applying for funding and work with the Director, Education Programs and the Research Sponsored Programs team to determine appropriate line-item amounts to be included in the grant request/proposal. In any instance where the Intent to Pursue process does not apply, the program director must work with the Director, Education Programs to determine appropriate accreditation and certificate charges based on fair market value.

Reporting

Nemours is required by the Joint Accreditation for Interprofessional Continuing Education™ to report revenue for each activity for the calendar year. Please provide this data by the deadline requested by the Joint Accreditation/Continuing Education team.

If Nemours was the accredited provider for a jointly provided activity, activities are required to report the same financial data that is required for directly provided activities, even if the joint provider was the recipient of the funds.

Compliance

All activities must comply with the Nemours Non-monetary Compensation to Potential Referring Physicians Policy 5.4.16 and the Standards for Integrity and Independence in Accredited Continuing Education.